Product
Last updated: 2026-03-29
Products Overview
The Products module is the central hub for managing everything your company buys, sells, or keeps in stock. It allows you to track item details, set pricing and costs, define accounting rules, and organize your catalog using Categories and Types.
When Do I Use This?
- When you start selling or purchasing a brand-new item and need to add it to the system.
- When you need to update the selling price or purchase cost of an existing item.
- When you want to organize your items into specific groups (Categories) for better reporting.
- When defining whether an item should be physically counted in the warehouse (Stockable) or if it is just a service.
How To Use
Before creating a new Product, it is best to ensure your Categories and Types are set up first, as every product needs to be assigned to them.
1. Creating a Product Category
Categories help group products together and set default accounting rules.
- Go to Products → Category from the main menu.
- Click + New.
- Enter a Name and an optional Code (e.g., "Electronics", "ELEC").
- Assign the appropriate financial accounts (Expense, Revenue, and Stock Valuation) so the accounting department can track sales and purchases correctly.
- Click Save.
2. Creating a Product Type
Types define the behavior of the product, mainly whether it is tracked in inventory.
- Go to Products → Type from the main menu.
- Click + New.
- Enter a Name (e.g., "Physical Goods", "Services").
- Check the Stockable box only if the warehouse needs to track the physical quantity of this item.
- Click Save.
3. Creating a New Product
- Go to Products → Product from the main menu.
- Click + New.
- Enter the Name of the product.
- Select the UOM (Unit of Measure, e.g., "Pieces", "Boxes", "kg").
- Select the Type and Category you created earlier.
- Enter the selling Price and buying Cost.
- Optional: Upload a product photo, scan a barcode, and set specific tax rates.
- Click Save.
Field Descriptions
Product Fields
| Field Name | Description |
|---|---|
| Name | The standard name of the item. This appears on invoices and purchase orders. |
| UOM | Unit of Measure. How the item is counted or sold (e.g., Each, Liter, Pack). |
| Type | Categorizes the behavior of the product (e.g., Consumable, Service, Stockable Product). |
| Category | Groups the product for reporting and default accounting setups. |
| Price | The standard amount you charge customers when selling this item. |
| Cost | The standard amount you pay your vendors when buying this item. |
| Barcode | The scannable code (UPC/EAN) used by barcode scanners in the warehouse or point of sale. |
| Active | If unchecked, the product is hidden and cannot be bought or sold. Use this to retire old products. |
| Account Expense / Revenue | Specific financial accounts used when buying (Expense) or selling (Revenue) this item. Overrides the Category defaults if set. |
| Tax Sale / Purchase | The default taxes applied when selling or buying this item. |
| Photo | An image of the product for easier identification. |
| Description | Internal notes or extended details about the product. |
| Stock Details | A section at the bottom of the product screen that displays current warehouse inventory levels. |
Category Fields
| Field Name | Description |
|---|---|
| Name / Code | The title and short code for the group (e.g., "Office Supplies", "OFF-01"). |
| Account Expense | The default bookkeeping account for purchases in this category. |
| Account Revenue | The default bookkeeping account for sales in this category. |
| Account Stock Valuation | The bookkeeping account used to track the total monetary value of inventory in this category. |
Type Fields
| Field Name | Description |
|---|---|
| Name / Code | The title and short code of the product type. |
| Stockable | Crucial setting: If checked, the system will track how many of this item you have on hand. Do not check this for Services (like "Consulting") or minor consumables (like "Paperclips") unless you actively count them. |
Tip: Always double-check the Stockable setting on your Product Types. If an item is set to a Type that is not stockable, the warehouse staff will not be able to receive or count it in the inventory module!
Note for Accountants: Setting up the Expense, Revenue, and Stock Valuation accounts at the Category level saves time. You only need to fill out the account fields on the individual Product if that specific item needs to bypass the Category's standard accounting rules.