Account
Last updated: 2026-03-29
Overview
The Account module manages your company's Chart of Accounts (CoA) and financial balances. It provides a real-time, hierarchical view of all your financial categories—such as assets, liabilities, income, and expenses—showing total debits and credits over any time period you select.
When Do I Use This?
- When you need to check the current balance of specific bank accounts or cash registers.
- When reviewing income and expenses for end-of-month financial reporting.
- When setting up new financial tracking categories (like adding a new "Travel Expenses" account).
- When organizing how your financial accounts roll up into parent categories for cleaner reports.
How To Use
Viewing the Chart of Accounts (CoA)
The Chart of Accounts screen gives you a live look at your financial standings.
- Navigate to Financial → Account → Chart of Accounts.
- At the top of the screen, set the From and To dates for the period you want to review.
- Click Submit. The system will calculate all balances for that exact timeframe.
- Drill Down: Click on any parent account row. The row will expand to reveal all sub-accounts (children) beneath it, showing exactly where the money came from or went. Click the row again to collapse it.
Creating a New Financial Account
- Navigate to your Account management list.
- Click New to create a blank account form.
- Fill in the Name (e.g., "Office Supplies").
- Assign it to an Account Type (e.g., "Expense").
- If this account belongs inside a larger category, select a Parent account.
- Choose the operating Currency for the account.
- Click Save.
Field Descriptions
Chart of Accounts Screen
| Field Name | Description |
|---|---|
| From / To | The exact date and time range used to calculate the balances. This defaults to the last 24 hours. |
| Debit | The total money added to (or subtracted from, depending on the account type) the account during the selected timeframe. |
| Credit | The total money subtracted from (or added to) the account during the selected timeframe. |
| Balance | The net total at the bottom of the chart showing the overall financial standing. |
Account Record Form
| Field Name | Description |
|---|---|
| Name | The descriptive name of the account (e.g., Petty Cash, Rent). |
| Sequence | A numbering system used to order accounts on financial reports (e.g., 1000 for Assets, 2000 for Liabilities). Lower numbers appear first. |
| Parent | Used to group accounts together. For example, "Savings Account" might have "Bank Accounts" as its Parent. Balances automatically roll up to the parent. |
| Type | The financial category of the account (Asset, Liability, Equity, Revenue, Expense). This dictates the "Normal Balance" rules. |
| Currency | The designated currency this specific account operates in. Impacts how decimals and symbols are displayed. |
| Description | Internal notes explaining what this account should be used for. |
| Active | If unchecked, the account is hidden from daily entry screens but retains its historical data. |
Account Type Form
| Field Name | Description |
|---|---|
| Code | A short internal identifier for the account type. |
| Normal Balance | Determines whether an increase in this account is recorded as a Debit or a Credit (e.g., Assets normally increase with a Debit). |
Tip: Make full use of the Parent field when creating accounts. By structuring your accounts into a tree (e.g., Utilities -> Electricity, Utilities -> Water), you keep your top-level Chart of Accounts clean, but can still click to expand and see the detailed breakdown whenever necessary!
Tip: The Chart of Accounts updates instantly based on posted transactions. If you do not see a recent transaction reflected in the totals, ensure the original transaction has been officially "Posted".