Receipt

Receipts

The Receipt module allows you to record money received from a customer, patient, or client. Once a receipt is created and validated, the system automatically updates the customer's account balance and records the funds in your designated bank or cash account.

When Do I Use This?

• When a customer pays an outstanding invoice.
• When a patient pays for their visit at the front desk.
• When receiving a cash or bank deposit from a client.

How To Use

Creating a New Receipt

1. Navigate to the Receipt screen from the main financial menu.
2. Click + New to create a blank receipt.
3. Select the Party (the person or company giving you money).
4. Enter the Amount received and verify the Date.
5. Select the Journal (e.g., "Main Cash Register" or "Primary Bank Account"). Notice that the Receivable account will automatically fill in for you!
6. Choose the Method of payment (e.g., Cash, Credit Card, Check).
7. Click Save. The receipt is now saved as a draft.

Validating a Receipt

Saving a receipt does not update your accounting books. To officially record the payment and update the customer's balance, you must validate it.

1. Open the saved receipt.
2. Click the Receipt Validate option from the menu.
3. The system will process the payment. The Validated checkbox will now be checked, and a link to the official accounting Transaction will appear.

Field Descriptions