Ivf
Last updated: 2026-03-29
Overview
The IVF (In Vitro Fertilization) module is designed to help fertility clinics and specialists track a patient's complete IVF journey. It provides a central place to record every stage of the cycle, from initial medications and egg/sperm collection to laboratory fertilization, embryo transfer, and freezing (cryopreservation).
When Do I Use This?
- Starting a Cycle: When a patient is approved and begins a new IVF cycle.
- Medical Tracking: When nurses need to log ovulation induction medications.
- Laboratory Updates: When embryologists or lab technicians need to record egg maturity, sperm analysis, fertilization rates, and embryo grading.
- Procedure Logging: When doctors complete an egg retrieval or embryo transfer procedure.
- Storage Logging: When the lab freezes eggs, sperm, or embryos for future use.
How To Use
Starting a New IVF Cycle
- Go to the Health menu and select IVF.
- Click the + New button.
- Select the Patient from the system.
- Enter the Start Date and type in any relevant Fertility History.
- Click Save to create the cycle.
Updating Cycle Stages (Step-by-Step)
Because IVF happens over several weeks, you will return to this record to add information as the patient progresses.
- Open the patient's active IVF cycle record.
- Scroll down to the specific stage you want to update (e.g., Egg Retrieval or Laboratory Process).
- Click Add or + within that section.
- Fill out the details for that specific procedure or lab result.
- Click Save.
Field Descriptions
Main Cycle Details
| Field Name | Description |
|---|---|
| Patient | The patient undergoing the IVF treatment. |
| Start Date | The date the IVF cycle officially began. |
| Fertility History | Background notes on the patient's prior fertility issues or treatments. |
| End Date | The date the cycle was completed or cancelled. |
| Outcome | The final result of the cycle (e.g., Successful, Unsuccessful, Cancelled). |
| Pregnancy | Links to the patient's pregnancy record if the cycle was successful. |
Ovulation Induction (Medication Stage)
| Field Name | Description |
|---|---|
| Medication | The specific fertility drug prescribed to stimulate the ovaries. |
| Note | Dosage details or patient reactions. |
Egg Retrieval & Sperm Collection
| Field Name | Description |
|---|---|
| Retrieval / Collection Date | The date and time the eggs or sperm were collected. |
| Eggs Retrieved | The total number of eggs harvested during the procedure. |
| Maturity Status | The condition of the retrieved eggs (e.g., Mature, Immature). |
| Collection Method | How the sperm was collected (e.g., Standard, TESE). |
| Sperm Count / Motility / Morphology | Lab analysis numbers assessing the quality of the collected sperm. |
Laboratory Process & Embryo Transfer
| Field Name | Description |
|---|---|
| Fertilization Date | The date the eggs and sperm were combined in the lab. |
| Eggs Fertilized | The total number of eggs that successfully fertilized. |
| Embryo Grade | The quality assessment of the resulting embryos. |
| Transfer Date | The date the embryos were placed into the patient's uterus. |
| Embryos Transferred | The exact number of embryos transferred. |
| Transfer Outcome | The result of the specific transfer procedure (e.g., Implantation Successful). |
Cryopreservation (Freezing)
| Field Name | Description |
|---|---|
| Preservation Date | The date materials were frozen for future use. |
| Eggs / Embryos / Sperm Preserved | The exact quantities of reproductive material placed into frozen storage. |
Tip: You do not need to fill out every section at once! The IVF record is designed to act as a living document. Open the record and add new details as the patient moves from medication, to lab work, to transfer.
Tip: Always remember to update the Outcome and End Date fields on the main record once a cycle concludes. This ensures your clinic's success rate reports remain accurate.