Hospitalisation

Last updated: 2026-03-29

Hospitalisation Overview

The Hospitalisation module is your central hub for managing inpatient stays. It tracks a patient from the moment they are admitted to the hospital, assigns them to a bed, logs daily nursing plans, tracks meals and extra supplies, handles ward transfers, and securely records their final discharge.

When Do I Use This?

  • Admissions Desk: When a patient arrives and needs to be assigned to a ward and bed.
  • Nurses: When creating daily care plans, tracking meals, or logging extra ward supplies used by the patient.
  • Ward Managers: When transferring a patient from one bed or ward to another (e.g., from General Ward to ICU).
  • Doctors: When authorizing a patient to go home and writing up the final discharge summary.

How To Use

1. Admitting a Patient

  1. Go to Hospitalisation from the main dashboard menu.
  2. Click on Admission, then click + New.
  3. Select the Patient, attending Practitioner, and the Bed.
  4. Set the Admission Date and the Expected Discharge Date.
  5. Click Save. The selected bed will automatically be marked as occupied.

2. Adding a Nursing Care Plan

Nurses can add detailed care plans directly to a patient's active admission.

  1. Open the patient's active Admission record.
  2. Navigate to the Nurse Plan section at the bottom of the screen and click + New.
  3. Fill out the clinical notes (Assessment, Diagnosis, Intervention, etc.).
  4. Click Save.

3. Transferring a Patient to a New Bed

  1. Inside the patient's Admission record, go to the Transfer tab and click + New.
  2. Select the Target Bed the patient is moving to.
  3. Enter the Transfer Time and select a Reason.
  4. When the patient is physically moved, check the Completed box and Save. The system will automatically free up the old bed and occupy the new one.

4. Discharging a Patient

  1. Open the Admission record.
  2. Go to the Discharge tab and click + New.
  3. Enter the Discharge Time, the Doctor who authorized it, and type the final Summary.
  4. Go back to the main Admission screen, check the Discharged box, and click Save. The bed will now be available for the next patient.

Field Descriptions

Admission Info

Field Name Description
Patient & Bed The person being admitted and the specific bed they are assigned to.
Expected Discharge Date The estimated date the patient will leave. Helps with bed planning.
Main Diagnose The primary medical reason for the hospital stay.
Discharged A checkbox to indicate the stay is over. Checking this makes the bed available again.

Nursing Care Plan Info

Field Name Description
Assessment & Diagnosis The nurse's evaluation of the patient's current condition and nursing diagnosis.
Intervention & Rationale What actions the nursing staff will take and the medical reasoning behind them.
Outcome & Evaluation The expected result of the care and the actual observed results.

Extras & Meals

Field Name Description
Item (Extra) Any additional products or supplies used during the stay (e.g., specialized wound dressings).
Invoiced (Extra) Check this box if the extra item should be billed to the patient's account.
Meal Records the specific dietary meals provided to the patient and the time they were served.

Waiting List

Field Name Description
Priority How urgent the admission is (e.g., Routine, Urgent, Emergency).
Expected Admission Date When the patient is scheduled to arrive at the hospital.
Tip: Always ensure you check the Completed box when doing a Bed Transfer. If you leave it unchecked, the system thinks the transfer is just "planned," and the new bed will not be officially assigned to the patient.
Tip: If a patient hasn't arrived yet but needs a bed reserved, use the Waiting List module. This helps managers forecast bed availability without locking down a bed prematurely.
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