Medication

Last updated: 2026-03-29

Medication Overview

The Medication module allows you to manage your facility's master list of drugs (medicaments) and record or prescribe medications for patients. It tracks dosages, instructions, pregnancy warnings, and automatically links with patient billing and formal prescription generation.

When Do I Use This?

  • Doctors: When writing a prescription for a patient to take home or authorizing medication during a visit.
  • Nurses: When documenting exactly what medication, dose, and route was administered to a patient.
  • Administrators & Pharmacists: When setting up the system's master list of available drugs, forms (e.g., tablets, syrups), and frequencies (e.g., twice a day).

How To Use

1. Adding a New Drug to the Catalog (Medicament)

Before you can prescribe a drug, it must exist in your master catalog.

  1. Navigate to the Medicament section.
  2. Click + New.
  3. Enter the drug's Name and Active Ingredient.
  4. If this drug carries pregnancy risks or is a vaccine, check the appropriate boxes.
  5. To enable automatic billing, link it to a Product from your inventory.
  6. Click Save.

2. Prescribing or Administering Medication to a Patient

  1. Navigate to the Medication records.
  2. Click + New.
  3. Select the Patient and the Medicament (drug).
  4. Enter the Dose Amount (e.g., 500) and select the Dose Unit (e.g., mg).
  5. Select how often they should take it (Frequency) and how it is given (Route).
  6. If you are writing a script for the patient to fulfill at a pharmacy, check the Prescribe box.
  7. Click Save.

Field Descriptions

Drug Catalog (Medicament)

Field Name Description
Name The brand or generic name of the medicine (e.g., Amoxicillin).
Active Ingredient The primary chemical component of the drug.
Pregnancy Warning Check this box if the drug is unsafe or requires caution during pregnancy.
Pregnancy Category The standard risk category (e.g., Category A, B, C, D, X).
Is Vaccine Check this box if the item is an immunization/vaccine.
Product Links the medicine to an inventory item. This allows the system to automatically bill the patient when the medication is recorded.

Patient Prescription (Medication)

Field Name Description
Medicament The specific drug being given or prescribed.
Patient The patient receiving the medication.
Indication The specific diagnosis or reason the drug is being given.
Frequency How often the patient should take the drug (e.g., Once Daily, Every 8 Hours).
Dose Amount & Unit The numerical amount and unit of measurement (e.g., 500 + mg).
Form The physical form of the drug (e.g., Tablet, Capsule, IV Fluid).
Route How the drug enters the body (e.g., Oral, Intravenous, Topical).
Date From / Date To The start and end dates for the medication course.
Refills The number of times the patient is allowed to refill this prescription.
Pharmacy The external pharmacy where the prescription will be sent or fulfilled.
Side Effect A text area to record any adverse reactions the patient experienced.
Prescribe Important: Check this box if this is a formal prescription. The system will automatically generate a prescription record when saved.
Tip: Automated Billing! If you link a Medicament to an inventory Product, the system calculates the required quantity based on the Dose Unit and automatically adds the charge to the patient's bill the moment the medication record is saved.
Setup Tip: To speed up data entry, make sure an administrator has populated standard lists for Frequencies (e.g., "BID - Twice Daily"), Forms (e.g., "Syrup"), and Routes (e.g., "Subcutaneous") before you begin prescribing.
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