Gender

Last updated: 2026-03-29

Gender Options

This module allows you to manage the list of genders available in the system. These options are used everywhere in Minerva ERP where a person's gender is required, such as when registering a new patient at the reception or adding a new employee to the HR system.

When Do I Use This?

  • During initial system setup to populate standard choices like "Male" and "Female".
  • When your clinic or business policy updates to include additional classifications (e.g., "Non-Binary", "Other", or "Prefer not to say").
  • When you need to hide an outdated gender category from selection menus without deleting past records.

How To Use

Adding a New Gender Option

  1. Navigate to the system configuration or health settings area from the main menu.
  2. Select Genders.
  3. Click the + New button.
  4. Enter the Name (e.g., Male) and a short Code (e.g., M).
  5. Ensure the Active box is checked so staff can see it.
  6. Click Save.

Deactivating a Gender Option

If an option is no longer used, you can hide it from dropdown menus:

  1. Open the gender record you wish to hide.
  2. Uncheck the Active box.
  3. Click Save.

Field Descriptions

Field Name Description
Name The full word for the gender that will appear on forms and printed reports (e.g., "Female", "Male", "Unknown").
Code A short abbreviation used by the system or on compact screens (e.g., "F", "M", "U").
Active If checked, this gender will be available for staff to select. If unchecked, it will be hidden from new forms but kept for historical records.
Description Optional internal notes clarifying when to use this specific classification.
Tip: Never delete a gender option if it has already been assigned to patients or employees. Doing so could break historical reports. Always use the Active checkbox to retire old options instead!
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